General Affairs / Administrative Assistant（Japanese-Speaker）
Singapore Business-level Japanese (JLPT N1–N2)
Business-level Japanese (JLPT N1–N2) required (Handling documents and email with the Japan head office, and reception and internal notices in Japanese and English.)
Japanese food manufacturer · Singapore (Central)
Salary: SGD 4,000 – 5,000 / month
Support the running of the whole office through general affairs and administration at a Japanese food manufacturer in central Singapore. Day to day, you will handle phone calls and visitors in Japanese and English, incoming and outgoing mail and packages, office supplies, stationery and business cards, and meeting room bookings and set-up together with internal events. You will also manage contracts, invoices and internal documents including digitisation, provide basic accounting support such as submitting and filing invoices, and coordinate documents and email with the Japan head office. Other duties include travel arrangements, scheduling internal meetings, liaising with cleaning and facility maintenance vendors, setting up desks and equipment for onboarding and offboarding, preparing and displaying internal notices in Japanese and English, ad-hoc support for managers and supervisors, and helping with timesheet or attendance tracking when required. The company is looking for someone courteous, cheerful, detail-oriented and responsible. Experience working across departments such as general affairs, accounting and HR is an advantage. Working conditions are as follows. Hours: Monday to Friday, 9:00am to 5:40pm Bonus: AWS Allowance: fixed transport allowance Leave: at least 14 days annual leave, plus one day for each year of service up to 21 Medical: company medical insurance and annual health check support Eligibility: Singapore Citizens and Permanent Residents (no work pass sponsorship)
Responsibilities
- Support overall office operations through general affairs and administration
- Handle phone calls and visitors in Japanese and English
- Handle incoming and outgoing mail and packages
- Manage and order office supplies, stationery and business cards
- Book and set up meeting rooms
- Support and coordinate internal events
- Manage contracts, invoices and internal documents, including digitisation
- Provide basic accounting support, such as submitting and filing invoices
- Coordinate documents and email with the Japan head office
- Make travel arrangements such as flights and hotels
- Help schedule internal meetings
- Liaise with external vendors for cleaning and facility maintenance
- Set up desks and equipment for onboarding and offboarding
- Prepare and display internal notices in Japanese and English
- Provide ad-hoc support to managers and supervisors
- Help with timesheet or attendance tracking when required
Requirements
- Singapore Citizens or Permanent Residents (no work pass sponsorship)
- Japanese at JLPT N1 level or equivalent, to communicate with the Japan head office and Japanese customers
- Business-level English for internal and external communication
- 3+ years in general affairs or administration
- Diploma or above
- Basic PC skills (Excel, Word, email)
- Courteous, cheerful, detail-oriented and responsible
- Experience working across departments such as general affairs, accounting and HR (advantage)