Admin Executive / General Affairs（Japanese-Speaker）
Singapore Business-level Japanese (JLPT N1–N2)
Business-level Japanese (JLPT N1–N2) required (Liaison with Japanese-speaking stakeholders on office operations, visitors and administrative procedures.)
Japanese tax and accounting firm · Singapore (Central)
Salary: SGD 3,000 – 4,000 / month
Keep the office running at a Japanese tax and accounting firm in central Singapore, covering office operations, general affairs and administration. The firm provides tax, accounting and business consulting services to local and international clients operating in Singapore and across Southeast Asia. The role covers office operations and administration, phone calls and visitors, mail and courier services, ordering and inventory management of office supplies and consumables, document organisation, invoicing and payment management, expense reimbursement, business travel arrangements such as flights and hotels, visa and work permit procedures, and internal events and meetings. The firm is looking for someone who responds cheerfully and positively, prioritises well, and works proactively, meticulously and efficiently. Experience at an accounting firm, law firm or Japanese company is an advantage. Working conditions are as follows. Hours: Monday to Friday, 9:00am to 6:00pm, with a flexible work arrangement Bonus: AWS and a performance bonus Leave: annual leave and medical leave Medical: medical benefits up to SGD 1,000 a year Eligibility: Singapore Citizens and Permanent Residents (no work pass sponsorship)
Responsibilities
- Handle office operations and administration
- Handle phone calls and support visitors
- Manage mail and courier services
- Order office supplies and consumables and manage inventory
- Support document organisation
- Support invoicing and payment management
- Assist with expense reimbursement
- Arrange business travel, such as flights and hotels
- Support visa and work permit procedures
- Support arrangements for internal events and meetings
Requirements
- Singapore Citizens or Permanent Residents (no work pass sponsorship)
- Business-level Japanese, to liaise with Japanese-speaking stakeholders
- Experience in clerical or administrative roles
- 3+ years of experience
- Proficient in basic Microsoft Office (Word, Excel, PowerPoint)
- Able to respond cheerfully and positively
- Able to prioritise, and work proactively, meticulously and efficiently
- Experience at an accounting firm, law firm or Japanese company (advantage)
- A diploma (advantage)