Administration Executive / HR & General Affairs（Japanese-Speaker）
Malaysia Business-level Japanese (JLPT N1–N2)
Business-level Japanese (JLPT N1–N2) required (Liaison with the Japan head office on administrative and compliance matters, and translation of documents and correspondence from Japanese.)
Japanese electronics manufacturer · Selangor
Salary: RM 4,000 – 5,000 / month, plus RM 120 – 150 allowance
Handle administration, HR and corporate governance work at a Japanese electronic components manufacturer in Selangor. On the administration and governance side you will localise head office SOPs to comply with Malaysian law, maintain and revise departmental SOPs, prepare and manage corporate governance documentation, and handle document control, filing and records retention. You will liaise with the Japan head office on administration and compliance, handle internal audits, compliance reviews and head office audits, and deal with auditors, consultants and the authorities. On the HR side you will coordinate recruitment through to onboarding and offboarding, keep employee records and HR documents compliant with Malaysian labour law and statutory requirements, manage leave and attendance, support performance appraisals and HR reporting to the head office, and answer employee HR and general affairs enquiries. Document translation between Japanese, English and Malay is also part of the role. Working conditions are as follows. Hours: Monday to Friday, 8:00am to 5:35pm, office-based Allowance: RM 120–150 per month in addition to salary Location: Selangor
Responsibilities
- Localise head office SOPs to comply with Malaysian law
- Maintain and revise departmental SOPs
- Prepare and manage corporate governance documentation
- Handle document control, filing and records retention
- Keep employee records and HR documents compliant with statutory requirements
- Manage leave and attendance
- Coordinate recruitment, onboarding and offboarding
- Support performance appraisals and HR reporting to the head office
- Answer employee HR and general affairs enquiries
- Handle internal audits, compliance reviews and head office audits
- Liaise with auditors, consultants and the authorities
- Translate documents between Japanese, English and Malay
Requirements
- Business-level Japanese
- Able to communicate in Mandarin, English and Malay
- Bachelor's degree in business administration or a related field
- 1+ year of work experience in any industry
- Proactive, with the initiative to lead