Executive Assistant / General Affairs（Japanese-Speaker）
Malaysia Business-level Japanese (JLPT N1–N2)
Business-level Japanese (JLPT N1–N2) required (Interpreting between Japanese and English, secretarial support for the CEO and Vice President, and liaison with the Japan head office.)
Japanese manufacturer · Selangor
Salary: RM 8,000 – 10,000 / month (negotiable)
Support around 30 Japanese expatriate staff and senior management as an Executive Assistant and General Affairs specialist at a Japanese manufacturer in Selangor. The role connects Japanese expatriate leadership, the Japan head office and local teams, so that expatriates and senior management can focus on the business with peace of mind. For expatriate staff you will coordinate visas and immigration, set up their lives on arrival — housing, vehicles and utilities — and provide ongoing day-to-day assistance. As Executive Assistant to senior Japanese management (CEO and Vice President), you will handle scheduling and secretarial work in direct coordination with them. You will also interpret and translate between Japanese and English, including liaison with the Japan head office; host and assist Japanese guests and visitors, including factory tours; coordinate general affairs and facilities such as meeting rooms, common areas and restrooms; support office and factory renovation projects; and liaise with local authorities and external vendors. Occasional off-hours support may be needed, for example at peak periods for expatriate arrivals or during VIP visits. The company is looking for a deep understanding of Japanese corporate culture and business etiquette with a natural spirit of hospitality, strong interpersonal and problem-solving skills, a proactive and adaptable approach, and familiarity with living and working in Malaysia. Knowledge of construction, architecture or facilities management, conversational Malay, a language certification (TOEIC, TOEFL or IELTS) and prior experience at a Japanese-affiliated company are advantages. Employment Pass sponsorship is provided. Working conditions are as follows. Hours: 8:00am to 5:30pm, with flexitime available for some staff Work style: primarily on site; up to one work-from-home day a week may be possible depending on circumstances Overtime: occasional, case by case (for example peak expatriate arrivals or VIP visits) Pay and bonus: salary negotiable based on experience; performance bonus negotiable Benefits: company car; housing support negotiable; comprehensive insurance in line with Malaysian market standards Leave: annual leave and public holidays at Japanese-equivalent levels Visa: Employment Pass sponsorship provided Selection: two interviews, then a final in-person visit to the office (travel support available where required)
Responsibilities
- Coordinate visas and immigration for around 30 Japanese expatriate staff
- Set up expatriates' lives on arrival, including housing, vehicles and utilities
- Provide ongoing day-to-day assistance to expatriate staff
- Handle scheduling and secretarial work for senior Japanese management (CEO and Vice President)
- Interpret and translate between Japanese and English, including liaison with the Japan head office
- Host and assist Japanese guests and visitors, including factory tours
- Coordinate general affairs and facilities such as meeting rooms, common areas and restrooms
- Support office and factory renovation projects
- Liaise with local authorities and external vendors
Requirements
- Japanese at JLPT N1 level or equivalent
- A deep understanding of Japanese corporate culture and business etiquette, with a natural spirit of hospitality
- Working-level English sufficient for English documentation and correspondence
- Strong interpersonal and problem-solving skills; proactive, adaptable and caring towards others
- Familiarity with living and working in Malaysia, and able to liaise effectively with local parties
- Knowledge of construction, architecture or facilities management (advantage)
- Conversational Malay (advantage)
- A language certification such as TOEIC, TOEFL or IELTS (advantage)
- Prior experience at a Japanese-affiliated company (advantage)